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Journey through the Chakras
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This information should be read carefully before booking Journey with the Chakras. We believe in having clear, simple to understand terms and conditions to help avoid confusion and to form clear boundaries. Please contact us if you have any questions.
Journey with the Chakras is run as a partnership between Ros Simons (lead partner) and Woodland Elements (Diane Oliver). Our partnership agreement is based on the following values Balance, Respect, Integrity and Sacredness and these values are at the heart of our work with our clients.
Ros Simons refers to Ros Simons, Sole trader; address: The Anchorage, Ardpatrick, Tarbert Argyll & Bute PA29 6YA
Woodland Elements refers to Diane Oliver, Sole trader; address: Carn Cottage, Ardfern, Lochgilphead, Argyll PA31 8QN
The Client refers to the person named on the booking form
The Course refers to all goods and services associated with the Journey with the Chakras including the gift boxes, course content and information
Upon completion, submission and acceptance in writing of the booking form, the clients named on the booking form will have entered into a binding contract on the basis of the following terms and conditions.
1. Agreement
Any agreement based on the outline terms and conditions arises upon the fulfilment of the following:
2. Payment
Unless a separate payment plan has been agreed by both parties, fees, as specified in the Booking Instructions, must be paid in full by the date(s) specified on the Booking Instructions and Payment Plan. If not paid timeously, Ros Simons / Woodland Elements reserve the right to treat the agreement as cancelled by the client(s) pursuant to clause 4 below.
3. Prices
Whilst every effort is made to limit prices to those stated on the website and booking form, Ros Simons/ Woodland Elements reserve the right to alter prices should the costs involved in resourcing the course increase for reasons beyond our reasonable control (including, without limitation, the cost of labour, transport and materials). In the event that the price is altered, the client(s) will be notified as soon as reasonably possible and the balance of the altered price will be payable on the same terms as was the original price.
In the unlikely event of the price being thus increased by 15% or more the client may opt to cancel the booking and will then be entitled to a refund of all monies paid if the Journey has yet to start, or if started, the contract will be concluded, the client will retain goods received to date and no further monies will be due (note the deposit is non refundable at any point).
4. Cancellation by Client
If the booking is cancelled by the client for any reason the following charges will be applied:
5. Variation of the Course by Ros Simons/ Woodland Elements
A Ros Simons/ Woodland Elements course is, by its very nature, subject to natural variables and whilst every reasonable effort is made to maintain course and gift box content, we reserve the right to vary or modify a course itinerary / gift box contents at short notice in order to take advantage of different information or gift box contents. Should supply of the box contents be an issue we will endeavour to guarantee quality and value of the contents to the equivalent amount. The client acknowledges that information about courses provided by Ros Simons/ Woodland Elements is given to the best of our ability but because of the variability of nature it may be reasonable to alter or modify a course and that in such circumstances it is not reasonable for Ros Simons/ Woodland Elements to be liable for any losses consequential on such a change and that Ros Simons’/ Woodland Element’s liability is limited accordingly.
6. Client Conduct
Clients are expected to behave in a reasonable manner at all times. This is especially important in the Facebook group where our values of Balance, Respect, Integrity and Sacredness will be honoured.
The Client will not share the monthly correspondances pdf file and related links belonging to this course with others. Ros Simons and Woodland Elements have spent time and resources preparing the course and ensuring that they are fully trained to deliver the materials – it would be disrespectful of the energetic and financial exchange between them and the client for the client to share this work outside of the course.
Ros Simons/ Woodland Elements reserve the right to remove any client(s) from the course at their discretion without recourse to repayment for that course and against the client(s) will if necessary. Circumstances that may warrant exclusion from a course include (without limitation): abusive behaviour and inappropriate or unsafe use of the course content. For removal of any party under such conditions, Ros Simons/ Woodland Elements will not be liable for any losses as a result and Ros Simons/ Woodland Elements are entitled to any reasonable costs arising from removal of said client(s) payable upon demand.
7. Insurance
Ros Simons is covered to a level of £4,000,000 for public liability. She is insured as an aromatherapist, sound therapist, crystal therapist, reiki master teacher and NLP practitioner.
Diane Oliver is covered to a level of £6,000,000 for public liability and is insured as a Dru Yoga teacher including Dru Back Care and Dru Kids and Teens, Shakti Dance teacher and Doterra Wellness Advocate offering AromaTouch treatments.
8. Liability
The client recognises that they are fully responsible for their own health, safety and wellbeing at all times. This course includes working with tuning forks, yoga, essential oils and other practices which may or may not be recommended / suitable for the client. The duty to remain informed about any potential contraindications falls firmly with the client. If you are in any doubt about your ability to participate in any aspect of the course, please contact your GP before booking. You should note that participation in any of the course aspects is totally voluntary and you may decide to opt out of anything that is not suitable for you.
The client recognises attendance of this course in no way qualifies them to teach the course content; it is not intended that any instructions provided to any client(s) while on the course will in any way qualify those client(s) to instruct any third party and no warranty is made to that effect. Ros Simons/ Woodland Elements hereby exclude any liability they might have to any third party in respect of any loss or damage suffered or incurred by that third party in its reliance on any skills taught by any client(s) on the basis of having attended any Ros Simons/ Woodland Elements courses.
Ros Simons/ Woodland Elements accept no responsibility for any mishap during a course from any instruction or information not given by Ros Simons/ Woodland Elements appointed instructors or assistants. Ros Simons/ Woodland Elements also takes no responsibility for any mishaps occurring as a result of the client’s failure to follow instructions. Ros Simons/ Woodland Elements will only accept liability for physical injury to a client that is shown to result from negligence on the part of Ros Simons/ Woodland Elements.
9. Cancellation by Ros Simons/ Woodland Elements
In the event that Ros Simons/ Woodland Elements cancel the course, all monies will be refunded in full, or if preferred, transferred as a deposit for another course. Ros Simons/ Woodland Elements reserve the right to cancel all and any bookings without reason or notice. Under these unlikely circumstances Ros Simons/ Woodland Elements agrees to repay in full all and any deposits of course fees to the client.
10. Complaints
In the unlikely event that a client has cause for complaint about a Ros Simons/ Woodland Elements course, the complaint should be made to a representative of Ros Simons/ Woodland Elements during the event in order that corrective action can be taken if necessary. Any complaint must be made immediately. Ros Simons/ Woodland Elements will not accept a complaint after the end of the course. However should the problem not be resolved satisfactorily, a complaint should be made in writing within 28 days or this complaint will not be upheld.
Journey with the Chakras is run as a partnership between Ros Simons (lead partner) and Woodland Elements (Diane Oliver). Our partnership agreement is based on the following values Balance, Respect, Integrity and Sacredness and these values are at the heart of our work with our clients.
Ros Simons refers to Ros Simons, Sole trader; address: The Anchorage, Ardpatrick, Tarbert Argyll & Bute PA29 6YA
Woodland Elements refers to Diane Oliver, Sole trader; address: Carn Cottage, Ardfern, Lochgilphead, Argyll PA31 8QN
The Client refers to the person named on the booking form
The Course refers to all goods and services associated with the Journey with the Chakras including the gift boxes, course content and information
Upon completion, submission and acceptance in writing of the booking form, the clients named on the booking form will have entered into a binding contract on the basis of the following terms and conditions.
1. Agreement
Any agreement based on the outline terms and conditions arises upon the fulfilment of the following:
- Receipt and clearance in Ros Simons’ bank account of full payment or deposit in section 2 below, a fully completed booking form and acceptance by Ros Simons / Woodland Elements in writing.
- Submission of your booking form is taken as the client attending the course or by a legally recognised agent of the client for and on their behalf.
- The agreement is between Ros Simons/ Woodland Elements and the client(s) on the booking form and is the sole agreement between these parties.
- Ros Simons/ Woodland Elements reserve the right to refuse bookings to any party or individual without the need to give reasons solely at their discretion and will return any payment accompanying the booking
- No variation of these Terms and Conditions shall be applicable unless agreed in writing by Ros Simons / Woodland Elements before the course start date.
2. Payment
Unless a separate payment plan has been agreed by both parties, fees, as specified in the Booking Instructions, must be paid in full by the date(s) specified on the Booking Instructions and Payment Plan. If not paid timeously, Ros Simons / Woodland Elements reserve the right to treat the agreement as cancelled by the client(s) pursuant to clause 4 below.
- Deposit for the course is to be paid in full a minimum of 4 weeks prior to the start of the Journey.
- Monthly payments are to be made at least 10 days before each new moon – the schedule of dates will be outlined in the Payment Plan
3. Prices
Whilst every effort is made to limit prices to those stated on the website and booking form, Ros Simons/ Woodland Elements reserve the right to alter prices should the costs involved in resourcing the course increase for reasons beyond our reasonable control (including, without limitation, the cost of labour, transport and materials). In the event that the price is altered, the client(s) will be notified as soon as reasonably possible and the balance of the altered price will be payable on the same terms as was the original price.
In the unlikely event of the price being thus increased by 15% or more the client may opt to cancel the booking and will then be entitled to a refund of all monies paid if the Journey has yet to start, or if started, the contract will be concluded, the client will retain goods received to date and no further monies will be due (note the deposit is non refundable at any point).
4. Cancellation by Client
If the booking is cancelled by the client for any reason the following charges will be applied:
- The deposit is non refundable once the course has begun
- Cancellation up to 2 weeks before: the deposit and booking can be rescheduled to a future course
- Cancellation less than 2 weeks before course commencement: 50% of the course fee will be payable (minus the deposit already received)
- Cancellation after course has commenced: 100% of the course fee is due
- Cancellation must be in writing by email to [email protected]. Please note that social media (including Facebook, Instagram, WhatsApp, Messenger) is not accepted as a suitable form of communication.
5. Variation of the Course by Ros Simons/ Woodland Elements
A Ros Simons/ Woodland Elements course is, by its very nature, subject to natural variables and whilst every reasonable effort is made to maintain course and gift box content, we reserve the right to vary or modify a course itinerary / gift box contents at short notice in order to take advantage of different information or gift box contents. Should supply of the box contents be an issue we will endeavour to guarantee quality and value of the contents to the equivalent amount. The client acknowledges that information about courses provided by Ros Simons/ Woodland Elements is given to the best of our ability but because of the variability of nature it may be reasonable to alter or modify a course and that in such circumstances it is not reasonable for Ros Simons/ Woodland Elements to be liable for any losses consequential on such a change and that Ros Simons’/ Woodland Element’s liability is limited accordingly.
6. Client Conduct
Clients are expected to behave in a reasonable manner at all times. This is especially important in the Facebook group where our values of Balance, Respect, Integrity and Sacredness will be honoured.
The Client will not share the monthly correspondances pdf file and related links belonging to this course with others. Ros Simons and Woodland Elements have spent time and resources preparing the course and ensuring that they are fully trained to deliver the materials – it would be disrespectful of the energetic and financial exchange between them and the client for the client to share this work outside of the course.
Ros Simons/ Woodland Elements reserve the right to remove any client(s) from the course at their discretion without recourse to repayment for that course and against the client(s) will if necessary. Circumstances that may warrant exclusion from a course include (without limitation): abusive behaviour and inappropriate or unsafe use of the course content. For removal of any party under such conditions, Ros Simons/ Woodland Elements will not be liable for any losses as a result and Ros Simons/ Woodland Elements are entitled to any reasonable costs arising from removal of said client(s) payable upon demand.
7. Insurance
Ros Simons is covered to a level of £4,000,000 for public liability. She is insured as an aromatherapist, sound therapist, crystal therapist, reiki master teacher and NLP practitioner.
Diane Oliver is covered to a level of £6,000,000 for public liability and is insured as a Dru Yoga teacher including Dru Back Care and Dru Kids and Teens, Shakti Dance teacher and Doterra Wellness Advocate offering AromaTouch treatments.
8. Liability
The client recognises that they are fully responsible for their own health, safety and wellbeing at all times. This course includes working with tuning forks, yoga, essential oils and other practices which may or may not be recommended / suitable for the client. The duty to remain informed about any potential contraindications falls firmly with the client. If you are in any doubt about your ability to participate in any aspect of the course, please contact your GP before booking. You should note that participation in any of the course aspects is totally voluntary and you may decide to opt out of anything that is not suitable for you.
The client recognises attendance of this course in no way qualifies them to teach the course content; it is not intended that any instructions provided to any client(s) while on the course will in any way qualify those client(s) to instruct any third party and no warranty is made to that effect. Ros Simons/ Woodland Elements hereby exclude any liability they might have to any third party in respect of any loss or damage suffered or incurred by that third party in its reliance on any skills taught by any client(s) on the basis of having attended any Ros Simons/ Woodland Elements courses.
Ros Simons/ Woodland Elements accept no responsibility for any mishap during a course from any instruction or information not given by Ros Simons/ Woodland Elements appointed instructors or assistants. Ros Simons/ Woodland Elements also takes no responsibility for any mishaps occurring as a result of the client’s failure to follow instructions. Ros Simons/ Woodland Elements will only accept liability for physical injury to a client that is shown to result from negligence on the part of Ros Simons/ Woodland Elements.
9. Cancellation by Ros Simons/ Woodland Elements
In the event that Ros Simons/ Woodland Elements cancel the course, all monies will be refunded in full, or if preferred, transferred as a deposit for another course. Ros Simons/ Woodland Elements reserve the right to cancel all and any bookings without reason or notice. Under these unlikely circumstances Ros Simons/ Woodland Elements agrees to repay in full all and any deposits of course fees to the client.
10. Complaints
In the unlikely event that a client has cause for complaint about a Ros Simons/ Woodland Elements course, the complaint should be made to a representative of Ros Simons/ Woodland Elements during the event in order that corrective action can be taken if necessary. Any complaint must be made immediately. Ros Simons/ Woodland Elements will not accept a complaint after the end of the course. However should the problem not be resolved satisfactorily, a complaint should be made in writing within 28 days or this complaint will not be upheld.
Ros Simons and Diane Oliver; updated July 2020
Chakra Journey Privacy Statement
We are committed to safeguarding the privacy of our customers and visitors to our websites. This website uses SSL to help protect (encrypt) any data provided using the site.
This privacy statement explains how we collect and use personal information about you in order to provide our services. In particular, we want you to know that we will keep your personal information safe and will not sell, rent or trade email lists or other personal information with third-party companies or businesses.
Who we are
Ros Simons is the business name of Ros Simons, sole trader, creative artist, therapist and tutor. She offers a range of services including online courses, sound therapy, aromatherapy, shamanic journeying and crafting as well as creating and selling shamanic and sacred tools. She runs Sacred Notes and is a founding member of Infinity Holistic Healing Therapies (IHHT).
Woodland Elements is the business name of Diane Oliver, sole trader and yoga teacher. She offers a range of services including Dru yoga and Shakti Dance classes, workshops and online classes; AromaTouch technique and sound therapy as well as running a small holiday let on the west coast of Scotland.
This privacy statement explains how we use any personal information that we collect about you
Section 1 – Collection and use of personal information
Personal information means any information that may be used to identify you, such as, your name, phone number, email address, or mailing address.
When you browse our site, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
When you choose to submit an enquiry form, we collect your personal information. We use that information to tell you about things you’ve registered an interest in and to contact you if we need you to provide additional information. Submitting a contact form does not opt you into our mailing list.
When you subscribe to our mailing list, we will send you emails about our services, resources and other updates.
Section 2 – Consent
When you provide us with personal information, we imply that you consent to our collecting it and using it for that specific reason only.
If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you at any time, by contacting us at [email protected]
Section 3 – Your rights
Under the Data Protection Act 1998 and GDPR you have the following rights:
• to obtain access to, and copies of, the personal information that we hold about you;
• to require that we cease processing your personal information if the processing is causing you damage or distress;
• to ask us not to send you marketing communications.
• to require us to erase your personal information;
• to require us to restrict our data processing activities;
• to receive from us the personal information we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal information to another data controller; and
• to require us to correct the personal information we hold about you if it is incorrect.
Please note that these rights may be limited by data protection legislation, and we may be entitled to refuse requests where exceptions apply. If you are not satisfied with how we are processing your personal information, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website
Section 4 – Disclosure
We may disclose your personal information if we are required by law to do so, or if you violate our Terms of Business.
Section 5 – Third-Party Services
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.
In particular, remember that certain providers may be located in or have facilities that are located in a different jurisdiction than either you or us. So, if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.
As an example, if you are located in United Kingdom and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.
Once you leave our website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our
website’s Terms of Service.
When you click on links on our site, they may direct you away from our site.
We cannot be responsible for the privacy practices of other sites, and the privacy of any information that you provide while visiting those sites. We encourage you to read their privacy statements.
This privacy statement explains how we collect and use personal information about you in order to provide our services. In particular, we want you to know that we will keep your personal information safe and will not sell, rent or trade email lists or other personal information with third-party companies or businesses.
Who we are
Ros Simons is the business name of Ros Simons, sole trader, creative artist, therapist and tutor. She offers a range of services including online courses, sound therapy, aromatherapy, shamanic journeying and crafting as well as creating and selling shamanic and sacred tools. She runs Sacred Notes and is a founding member of Infinity Holistic Healing Therapies (IHHT).
Woodland Elements is the business name of Diane Oliver, sole trader and yoga teacher. She offers a range of services including Dru yoga and Shakti Dance classes, workshops and online classes; AromaTouch technique and sound therapy as well as running a small holiday let on the west coast of Scotland.
This privacy statement explains how we use any personal information that we collect about you
Section 1 – Collection and use of personal information
Personal information means any information that may be used to identify you, such as, your name, phone number, email address, or mailing address.
When you browse our site, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
When you choose to submit an enquiry form, we collect your personal information. We use that information to tell you about things you’ve registered an interest in and to contact you if we need you to provide additional information. Submitting a contact form does not opt you into our mailing list.
When you subscribe to our mailing list, we will send you emails about our services, resources and other updates.
Section 2 – Consent
When you provide us with personal information, we imply that you consent to our collecting it and using it for that specific reason only.
If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you at any time, by contacting us at [email protected]
Section 3 – Your rights
Under the Data Protection Act 1998 and GDPR you have the following rights:
• to obtain access to, and copies of, the personal information that we hold about you;
• to require that we cease processing your personal information if the processing is causing you damage or distress;
• to ask us not to send you marketing communications.
• to require us to erase your personal information;
• to require us to restrict our data processing activities;
• to receive from us the personal information we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal information to another data controller; and
• to require us to correct the personal information we hold about you if it is incorrect.
Please note that these rights may be limited by data protection legislation, and we may be entitled to refuse requests where exceptions apply. If you are not satisfied with how we are processing your personal information, you can make a complaint to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website
Section 4 – Disclosure
We may disclose your personal information if we are required by law to do so, or if you violate our Terms of Business.
Section 5 – Third-Party Services
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.
In particular, remember that certain providers may be located in or have facilities that are located in a different jurisdiction than either you or us. So, if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.
As an example, if you are located in United Kingdom and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.
Once you leave our website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our
website’s Terms of Service.
When you click on links on our site, they may direct you away from our site.
We cannot be responsible for the privacy practices of other sites, and the privacy of any information that you provide while visiting those sites. We encourage you to read their privacy statements.
Cookies
Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
Third party cookies are used on this site – these are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.
How to control and delete cookies
We will not use cookies to collect personally identifiable information about you.
However, if you wish to restrict or block the cookies which are set by our website, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies as well as more general information about cookies.
Changes to Privacy & Cookie Statement
If this privacy and cookie statement changes in any way, I will place an updated version on this page.
Third party cookies are used on this site – these are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.
How to control and delete cookies
We will not use cookies to collect personally identifiable information about you.
However, if you wish to restrict or block the cookies which are set by our website, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies as well as more general information about cookies.
Changes to Privacy & Cookie Statement
If this privacy and cookie statement changes in any way, I will place an updated version on this page.
Last updated July 2020